Business organizations in today’s environment hence require efficient communication and interactions. Telecommuting has become much more common, and with rising demand, communication tools at a distance have become valued. Lync conference modifications which has been recently integrated into Microsoft Teams is one of the most used communication platform in business. However, to unleash the full capabilities of Lync for a conference you will need to find out about available modifications. All of these customizations can make a big difference in your meetings: they can become more effective, engaging, and efficient as a result.
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Why Modify a Lync Conference?
The elements of experiencing virtual meetings through Lync must be appreciated to understand that while the application has set defaults that it prefers clients use, the default settings are hardly set in a concrete that they cannot be changed to suit the needs of the clients. More so, with the settings and the features you can added and modify, the quality and efficiency of your online conferences can be improved.
The potential issues encountered by users include low quality of audio and video, low level of control over the participants and applications’ compatibility. Luckily, most of these problems can be solved after adjusting some options of Lync’s operation and incorporating extra applications. These changes make the meeting to be more professional, less interrupted and allow for more people to be involved.
Changes to highlight for improvement
Here are some of the most impactful Lync conference modifications that can elevate your virtual meetings:
1. Better Audio and Video Experience
Of all the changes that you could make with your Lync conferences one of the most striking is in the way you improve audio and video. Overall, plain Lync is quite dependable in terms of performance and you may even hike it with the help of modifying the bandwidth and selecting the HD cameras and microphones. Also, the use of third-party noise cancellation programs such as Krisp ensure that virtually all types of background noise do not interfere with the conversation.
2. Custom Meeting Layouts
Lync gives the user the option to change the meeting format in relation to what they need. You can define priorities for the speakers, you may define spaces for the shared content or you may setup as many screens as are required for the better presentations. That is why it is recommended to separate the design of the layout in accordance with the type of meeting – whether it is a presentation, brainstorming, or the presentation of some work done by a specific team of employees.
3. By means of enhanced participant controls, it becomes easier to reach targets that are difficult to achieve otherwise.
Higher amount of control over people who can speak, present or chat during a Lync conference is always an added advantage of the conference. In the Lync’s admin panel, you can find tools for managing participants’ ability, and if you make one or two more changes to settings, you can choose them to be managed automatically according to the certain meeting types. For instance, in webinars such as ones where only speakers are permitted to talk, and only limited availability to chat throughout the meeting, more flow openness is possible in collaborative meetings.
4. Integration to Third Party Application/Software
Lync can be easily integrated with other software tools, which your team utilizes, in order to have a tremendous impact on productivity. Some of the changes introduced in Lync conferencing include; with common interfaces like the Microsoft office suite, project management software like Trello, Asana, and with companies’ CRM software like Salesforce. This integration helps each team member to source for all the details needed during the meeting from the same platform without having to move between different apps.
5. Recording and Archiving are many so that one has to choose the best one depending on his or her requirements.
Capturing meeting is a key communication activity as it acts as a reference, training and legal tool. Though, there is recording possibility embedded in Lync, some settings must be changed to improve the quality and save the recording automatically to the OneDrive or SharePoint. It is also possible to set up your Lync environment to record all conferences as they happen, so no fine detail gets overlooked.
6. Pulse Surveys and Questions and Answers Sessions
To enhance the level of the audience’s participation, Lync conferences should allow people to complete quizzes and polls right during the meeting and enable question and answer sessions. Such features provide for reception and/or contribution from attendee without departing from the order of the meeting hence making the meetings much more unending thus keeping every attendee engaged. This is more effective in the large meetings; there are many people who may have useful points to contribute, but they do not.
7. Security Enhancements
Security should always be of paramount importance to every company or organization and more so if it deals with the exchange of information over virtual meetings. Some of the Lync conference changes include allowing for end-to-end encryption, password-protection for the meetings and allowing for multi-factor authentication for every participant. The measures above ensure that the company’s data is secure while at the same time providing the normal user with a more fluid experience.
8. Mobile Optimization
As the world advances to become mobile, video conference where parties attend meetings on the move is fashionable. In order to unravel this constraint, Lync conferences can be tailored for mobile devices so that participants get the best out of any conference. This is done through modifying bandwidth requirements for mobile networks, making a simplified mobile interface along with adopting extra options like notifications and links which are favoured by mobile users.
FAQs
**1. What should be changed in my Lync conference to get better audio quality?
Bandwidth can be optimized to improve audio, and sound quality increases with either newer microphones or accessories connected to microphones. Other tools such as noise cancellation software can also be integrated, for instance Krisp.
**2. Is it possible to have a specific meeting layout in Lync?
Indeed, Lync enables a company to customize meeting layouts. Whatever the nature of the meeting, you can give a higher priority to speaker views or content shared or multiple screens.
**3. But can Lync be integrated with other tools?
Absolutely! Lync is able to work in coordination with others popular tools such as Microsoft office, Trello, Asana and other CRM systems to make meetings more productive and efficient.
These are simple changes but can greatly enhance your Lync conferences from ordinary online meetings to engaging, effective and productive collaboration sessions. From improving the pitch and quality of the sound, the footage, and adding in different features such as implication, as well as increasing security, the customization of the Lync environment is the key to a more professional and efficient virtual meeting.
